All volunteers on the Speaker Series committee are responsible for identifying future speaking engagement opportunities and developing both potential content and locations throughout the year.

• Develop master calendar – begin planning by February of each year for completion prior to school year end in May.
• Target clubGEN schools for speaker series as well
• Support clubGEN as schools where we both exist.

Time commitment: Work at school events with parents, girls and the school ~3 events/school year (Sept – April). Most schools meet at lunchtime or after school.

• Build and maintain a relationships with the School Sponsor (Teacher, councilor, PTA member, Mother, Father)
• Work with School Sponsor to coordinate each event:
  • Location
  • Signage in halls day of event
  • Accessibility (after hours – locked/not locked doors)
  • AV, flip charts, seating arrangements…
• Work with assigned school to build interest in our programs through various means
  • Back to School night
  • PTA newsletter
  • School Bulletin board
  • School Calendar
  • School internet site
• Contact each speaker 1 ½ weeks prior to each event
  • Gain Speakers Requirements – AV, flip chart, seating arrangement
  • Provide Speaker with timing and location details
  • Gain bio for introduction
• Day of event:
  • Post signs
  • Arrange room
  • Sell T-shirts
  • Hand out calendars
  • Handout & collect evaluation forms
  • Intro speaker
  • Ask for donations
  • Fill in “Event Summary form”
  • Sign In sheet (pass and collect)

Work from home or office – no set hours or specific events. Computer literate.

Responsible for:

• Continued refinement of evaluation form format to ensure information needed is collected & is user friendly
• Developing a method to track evaluation forms (working with GENaustin E.D. & Board to ensure data useful)
• Collecting evaluation forms from each committee member
• Tallying data after each event
• Providing monthly summaries of event activity to Speaker Series committee & chair
• Identifying problem issues – speaker not well received, event poorly attended – in a timely fashion and communicating to Speaker Series committee & chair.
• Providing summary of event evaluations to the follow up coordinator
• Back up to School Coordinator roles if necessary

Work from home or office – no set hours or specific events. Computer literate.

• Gain summary of each events evaluation from Evaluation Form Coordinator
• Provide THANK YOU NOTE, and evaluation summary to each speaker within 1 week of each event.
• Back up to School Coordinator roles if necessary

Work from home or office – no set hours or specific events. Computer literate.

• Mail out all initial Speaker Letters with Calendars
• Follow up inquiries for speakers wanting to offer their services
• Follow up inquiries from schools/organizations requesting speakers
• Maintain master school contact list
• Maintain committee contact list
• Maintain master list of speakers & their desired topics
• Ensure GENaustin PR committee has calendar for website updates monthly
• Coordinate with GENaustin web group to load above information in GENaustin Intranet for committee access
• Back up to School Coordinator roles if necessary

New York Times, Good Morning America, PBS, and Time Magazine for Kids have all featured GENaustin. This national recognition demonstrates the critical importance of our cause, both locally and nationally. Come join us as a volunteer as we further refine our model and prepare to launch outside of the central Texas area.

Please contact GENaustin, [email protected] or (512) 414-0472 to find out more about volunteering for the Speaker Series committee

This site was last updated on 1/04/2005.

Copyright © GENaustin, Inc. 2001. All rights reserved. GEN, GENaustin, and GENaustin logos used and displayed herein are registered and unregistered trademarks of GENaustin, Inc. All other trademarks, service marks and logos used herein are the property of their respective owners. Email us at office@genaustin.org.